You’ve got meetings to attend, deals to close, and family time to prioritize—so why spend hours juggling flight comparisons, hotel bookings, and expense receipts?
Whether it’s a last-minute business trip to Toronto or planning a long-overdue vacation, travel planning can quickly become another source of stress. But for Ottawa’s busy professionals, there’s a smarter way to travel: delegating it all to an AI-enabled virtual assistant (VA).
At VA Desk, we help streamline every step of the travel process so you can focus on what matters most—without sacrificing comfort, efficiency, or your sanity.
Travel isn’t just about getting from point A to point B. It includes hours of research, endless coordination, and follow-ups. Some of the most time-consuming travel planning tasks include:
Searching for cost-effective flights and accommodations
Comparing car rental or transportation options
Building and organizing itineraries
Managing confirmations and changes
Tracking travel expenses for reimbursements or taxes
If you’re doing all this solo, travel quickly becomes overwhelming.
An AI-enabled VA can take travel planning completely off your plate by managing:
Flight and Hotel Booking: Finding the best deals based on your preferences
Customized Itinerary Planning: Organizing activities, meetings, and rest time
Transportation and Car Rentals: Coordinating airport transfers and in-city travel
Confirmation and Reminder Emails: Keeping everything in one place, synced to your calendar
Expense Reporting: Logging receipts and travel costs into your preferred system
When you hand off travel planning to an experienced AI-enabled assistant, you’ll enjoy:
Massive Time Savings: No more late nights comparing flights or calling hotels
Cost Optimization: VAs use AI tools to track price changes and find better deals
Stress Reduction: No more scrambling for last-minute confirmations
Increased Productivity: Focus on work (or rest) while your VA handles the details
Tools AI-Enabled VAs Use for Smarter Travel
At VA Desk, our virtual assistants use intelligent travel tools to make sure every trip runs smoothly:
Expedia & Google Flights: For price comparisons and alerts
TripIt: For creating detailed, shareable itineraries
Google Trips (or Wanderlog): For activity recommendations and scheduling
Expensify / QuickBooks: For organizing travel receipts and expense tracking
With AI support, your VA doesn’t just plan your trip—they optimize it.
Tips for Delegating Travel Like a Pro
To get the most out of your VA’s support, provide:
Clear Travel Preferences: (e.g., aisle seat, 4-star hotels, vegetarian meals)
Your Frequent Flyer / Loyalty Info: To earn and use rewards efficiently
Preferred Airlines or Hotels: So your assistant can prioritize your go-to brands
Non-Negotiables: Things like avoiding layovers or early-morning departures
The more your VA knows, the better they can anticipate and meet your needs.
Ready to Travel Smarter with VA Desk?
If travel is part of your life (personal or professional), your time is too valuable to waste on coordination.
Our AI-enabled VAs are skilled in travel planning, scheduling, and expense tracking. Whether you're jet-setting for business or planning your next vacation, we’ll make sure the journey is smooth.
Let’s Take Travel Off Your Plate
Ready to delegate your next trip? Schedule a free discovery call with VA Desk and discover how our AI-enabled assistants can simplify your travel—starting now.