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Delegate like a CEO. Operate Like a Fortune 500.

Free up your most valuable asset—your time—with a highly skilled Executive Virtual Assistant trained to support founders, C-level executives, and high-performing entrepreneurs.

 







 

 

Hire an Admin VA

Administrative Virtual Assistants Are Ideal For

ICP 4 - Home Service Business Owners

 

Busy Trade Professionals

Whether you're growing a business or managing fieldwork, an Admin VA handles the office tasks so you can focus on what you do best.

ICP 2 - Realtors and STR Owners

 

Real Estate Professionals or Brokers

Keep listings updated, coordinate property viewings, manage your CRM, and respond promptly to client inquiries.

ICP 3 - Coaches and Public Speakers

 

Coaches and Consultants

Focus on your clients while your VA manages appointment booking, invoices, and timely follow-ups

Small Business Owners

 

Small Business Owners

Get help with documentation, reports, scheduling, and back-office processes without hiring in-house

Independent Firms

 

Firms Looking for Reliable Admin Support

From law offices to creative agencies, Admin VAs can handle routine coordination, documentation, internal communications, and more.

 

ICP 6 - Accounting-Bookkeeping Firm Owners

 

Fractional Executives

Get consistent high-quality administrative assistance across multiple clients or companies—without the complexity of hiring and managing in-person personnel

What Our Admin VA's Can Do For You

These are just some of the common tasks you can confidently delegate to your Admin VA from VA Desk

 Inbox & Communication Management

✔ Organize your inbox with smart labels, filters, and daily summaries.

✔ Draft, respond to, or flag important emails based on your priorities.

✔ Maintain professional communication with clients, partners, and stakeholders.

Calendar & Schedule Management

✔ Coordinate meetings, minimizing conflicts and maximizing productivity.

✔ Block focused work time and prep buffers before critical appointments.

✔ Send reminders and ensure you're always prepared for what’s next.

Confidential & High-Level Support

✔ Manage sensitive information under NDAs and strict data privacy standards.

✔ Coordinate board meetings, investor updates, or executive briefings.

✔ Act as a gatekeeper—screening requests and controlling access to your time.

Travel Planning & Logistics

✔ Book flights, hotels, ground transport, and dining with preferences in mind.

✔ Prepare detailed itineraries and handle last-minute changes or delays.

✔ Process reimbursements and manage travel expenses post-trip.

Document Handling & Research

✔ Prepare presentations, reports, and internal documents with minimal direction.

✔ Conduct targeted research for meetings, vendors, or new business opportunities.

✔ Maintain organized digital filing systems for easy access and sharing.

Project & Task Coordination

✔ Track project progress and follow up with internal or external collaborators.

✔ Update task boards (e.g., Trello, ClickUp, Asana) and manage deadlines.

✔ Prepare executive-level summaries or reports for quick updates and decisions.

 

WITHOUT an Admin VA

 
Drowning in Repetitive Tasks
Data entry, scheduling, follow-ups—everything takes longer than it should.

 
Inbox and Admin Clutter
Unread emails, missed messages, and a to-do list that never shrinks.

 
Manual Scheduling & Coordination
Juggling calendars, appointments, and internal updates on your own.

 
No Time for Big-Picture Work
You're stuck in the weeds, not making progress on strategic goals.

 
Messy Documents and Disorganized Files
Important information scattered across platforms and folders.

 
Overloaded and No Bandwidth
Your operations is overwhelming, but hiring local full-time help isn't practical

 

 



WITH an Admin VA

Routine Tasks Handled Reliably
Delegate admin work like data entry, form creation, and report formatting/drafting.

 
Organized Inbox and Smarter Prioritization
Your VA keeps communication flowing and filters what really matters.

 
Calendar & Meeting Support
Schedule calls, set reminders, and handle internal coordination.

 
More Time for What You Do Best
Free up hours each day to focus on providing quality service and growing your business.

 
Document & File Management
Keep everything tidy, named correctly, and easy to find.

 
Affordable, Scalable Support
Get reliable support without the overhead of a localized full-time hire.

 


Hire an Admin VA

Find the Right Support Tailored to Your Business Needs

 

 

Admin VA

 

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Marketing VA

 

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Sales Support VA

 

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Book a Free Consultation—Let’s Find Your Perfect Virtual Assistant!

Schedule a quick call with our team to discuss your needs and discover how a Virtual Assistant can help you save time and grow your business.

Book a meeting now!

Book Your Free Consultation—Let’s Find Your Perfect Virtual Assistant!

Schedule a quick call with our team to discuss your needs and discover how a Virtual Assistant can help you save time and grow your business.

 

Founded in 2008

170 clients across
North America

 

Excellent rating

Award-winning virtual assistance

Book a meeting now!

Our people, Your success

Our dedicated, full-time virtual assistants are thoroughly vetted and equipped with the latest tools, comprehensive training, and full insurance coverage. This ensures exceptional consistency, reliability, and top-tier service for businesses across the USA and Canada.

North America Focus

We specialize exclusively in the North American market, focusing on the USA and Canada. Our approach combines in-depth local expertise with global experience and proven best practices.

Real people, Real results

At My Virtual Assistant Desk, we’re more than just a platform – we’re real people who care. We personally know our team, understand our clients, and have deep insights into the North American market. Your success isn’t just our priority; it’s personal. Partner with us for virtual assistant services that truly make a difference!

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Let Heartfelt IT handle your upgrades, relocations, and setups with ease.

Contact us today for stress-free, on-time solutions!